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We all know that speed is of the essence when it comes to troubleshooting, diagnosing, and fixing systems that are not working properly. If you are going to call for phone support on an ultrasound system, there are a few things that you can do before calling to help us provide the best and timeliest support possible. While having every answer is not always possible, I’ve put together a list of a few different questions to know based on the type of issue with your ultrasound.
These are the basics that you should have ready for any issue that could require support:
Let's go through a quick scenario: You call a service provider for help on a Vivid E9. The issue is that the system is giving an error message after five minutes of use. The support technician asks for the message, and you were told by the sonographer that the message was, “System Error. Please reboot the system.” That's great information, but more is needed. Do you have a picture of the error? What is the software version and/or BT level of the system for parts identification? Could you grab the error logs? Does it happen consistently with a particular probe? Chances are you know a couple of these answers, but not all. Now, you are spending more time on the issue having to go back and forth until you get all these answers. Why would a support technician need you to provide answers to all of these questions? Well, with those answers, system issues can be identified more readily, parts can be recommended more accurately, quick issues can be resolved faster, and onsite service can be coordinated if needed. All this helps to get your system up and running and you on to your next service issue.
The scenario above might seem like a lot of questions were asked, but those questions are important to helping you resolve your issue. In a lot of cases, those questions are not even the only things you should know. To help your next tech support call be fast, smooth, and accurate, I would suggest getting the answer to as many of the questions you will most likely be asked before calling.
If the ultrasound system is having an image artifact, start by getting the answer to these questions before calling for tech support:
When an ultrasound system gives an error code or message, here are the questions most likely to be asked:
There is one last piece of advice I would give you and it might be the most important one, try to be in front of the system before calling for technical support. Again, it is not expected that you will always be able to answer every question asked. But every detail helps us to diagnose and quickly set a plan to get your system running properly. By being prepared, your next call for help will be fast and painless.
Joe Lopez is an Imaging Service Professional for Avante Health Solutions with extensive experience in ultrasound machine service.
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